Should I invoice before or after cleaning?

Recurring commercial contracts are usually invoiced monthly in arrears. Domestic and one-off jobs are commonly paid on the day. For end-of-tenancy work, take a deposit — the customer is usually moving out and harder to reach afterwards.

How do I price a deep clean?

By the job rather than the hour, based on a walkthrough. Hourly pricing on deep cleans punishes you for being efficient and invites disputes about how long it 'should' have taken.

Should supplies be included?

Either is normal, but say which on the invoice. 'Includes all materials' prevents the conversation entirely; a consumables line is fine if the client is used to it.

What terms suit cleaning contracts?

Net 7 or Net 14 for commercial contracts. Cleaning is a high-frequency, low-margin service and long terms will eat your working capital quickly.

Should I invoice per visit or monthly?

Monthly for contracts, with the visit count shown, so you send one invoice instead of four and the client processes one payment. Per-visit billing suits one-off and domestic work. Mixing them on one document is fine as long as the contracted work and the extras are on separate lines.

What insurance should a cleaning business show?

Commercial clients and letting agents routinely ask for public liability cover before they will sign, and some want to see it referenced on the invoice or the contract. Naming your policy provider and cover level in the terms box costs you nothing and removes a round of emails. For domestic work it is rarely requested, but having it is what separates a business from a side job when something gets broken.

Invoice Builder › Cleaning Service

Cleaning invoice template

Set up for both sides of cleaning work: the recurring contract that is the same every month, and the one-off deep clean or end-of-tenancy job that is not.

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INVOICE

Invoice # Date Due PO / Ref

From

Bill to

Description	Qty / Hrs	Rate	Amount

Subtotal$0.00

Discount % $0.00

Tax % $0.00

Shipping

Total$0.00

Amount paid

Balance due$0.00

Notes

Terms & payment details

How to bill for cleaning service work

Show the number of visits

'4 visits' rather than 'March cleaning'. When a month has five weeks the invoice explains itself, and nobody has to check a calendar.

Invoice recurring contracts on the same day each month

Predictability gets you paid. Clients build a habit around a date, and a habit is worth more than a reminder.

List extras separately from the contract

The contracted clean and the one-off carpet job are different agreements. Keeping them on separate lines stops the extra becoming an expectation.

What belongs on a cleaning invoice

The site address and the period covered
The number of visits in the period, not just the month name
The contracted rate per visit, and the contract reference
Any additional or one-off work on separate lines from the contract
Consumables and materials, if they are not included in the rate
Out-of-hours or weekend premiums, named as such
Insurance and any required certifications, in the notes for commercial clients

Common questions

Should I invoice before or after cleaning?: Recurring commercial contracts are usually invoiced monthly in arrears. Domestic and one-off jobs are commonly paid on the day. For end-of-tenancy work, take a deposit — the customer is usually moving out and harder to reach afterwards.
How do I price a deep clean?: By the job rather than the hour, based on a walkthrough. Hourly pricing on deep cleans punishes you for being efficient and invites disputes about how long it 'should' have taken.
Should supplies be included?: Either is normal, but say which on the invoice. 'Includes all materials' prevents the conversation entirely; a consumables line is fine if the client is used to it.
What terms suit cleaning contracts?: Net 7 or Net 14 for commercial contracts. Cleaning is a high-frequency, low-margin service and long terms will eat your working capital quickly.
Should I invoice per visit or monthly?: Monthly for contracts, with the visit count shown, so you send one invoice instead of four and the client processes one payment. Per-visit billing suits one-off and domestic work. Mixing them on one document is fine as long as the contracted work and the extras are on separate lines.
What insurance should a cleaning business show?: Commercial clients and letting agents routinely ask for public liability cover before they will sign, and some want to see it referenced on the invoice or the contract. Naming your policy provider and cover level in the terms box costs you nothing and removes a round of emails. For domestic work it is rarely requested, but having it is what separates a business from a side job when something gets broken.